Last updated: February 10, 2026
Vaultory LLC ("Vaultory," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services.
Our Commitment: Your collection data is yours. We will never sell your personal information or inventory data to third parties.
When you create an account, we collect:
When you use Vaultory to track your collection, you may provide:
With your permission, we collect coarse location data (city/region level) to:
We automatically collect:
For users on our free tier, we display third-party advertisements. Ad networks may collect advertising identifiers to serve relevant ads. Paid subscribers do not see ads.
Vaultory uses artificial intelligence to help you identify and catalog items from photos. This section explains how your data is handled when using AI-powered features.
When you use the AI Scanner feature, only the photo you capture is transmitted to our AI service provider for analysis. The photo is used solely to identify the item (such as make, model, caliber, and specifications).
We do NOT send:
The photo is transmitted in isolation without any identifying account information attached.
Photos submitted through the AI Scanner are processed by OpenAI via their secure API. OpenAI is a leading artificial intelligence company based in the United States.
Photos are analyzed in real-time to identify the item you photographed. The AI returns information such as:
This information is displayed in the app for you to review and confirm before adding to your inventory.
Photos sent through the AI Scanner are processed in real-time and are not permanently stored by Vaultory's servers or our AI provider for training or other purposes. OpenAI's API is configured to not retain data submitted through our application.
You control whether to use AI features:
If you choose not to allow AI scanning, all other features of Vaultory remain fully functional.
Our AI service provider (OpenAI) is contractually required to:
| Data Type | Purpose |
|---|---|
| Email Address | Account authentication, password reset, service communications, product updates |
| Photos & Item Data | Store and display your collection inventory |
| AI Scanner Photos | Identify items via OpenAI (not stored) |
| Location | Dealer Alert Network, nearby services |
| Usage Data | Improve app features, fix bugs, enhance performance |
| Crash Data | Identify and resolve technical issues |
We do not sell your personal information. We may share data only in these circumstances:
We implement industry-standard security measures to protect your data:
Your Data, Your Control: You can export or delete your entire collection data at any time from within the app.
We retain your data for as long as your account is active. If you delete your account:
Photos sent to the AI Scanner are processed in real-time and are not stored.
You have the right to:
Vaultory is not intended for children under 13. We do not knowingly collect information from children under 13. If you believe a child has provided us with personal data, please contact us.
Our app may contain links to third-party services (insurance partners, dealers). This Privacy Policy does not apply to those services. We encourage you to review their privacy policies.
For AI-powered features, photos are processed by OpenAI. Please review OpenAI's Privacy Policy for information about how they handle data.
We may update this Privacy Policy periodically. We will notify you of significant changes via email or in-app notification. Continued use after changes constitutes acceptance.
For privacy questions or to exercise your rights, email us at support@vaultory.app
Under the California Consumer Privacy Act (CCPA), California residents have additional rights including the right to know what personal information is collected and the right to request deletion. We do not sell personal information as defined by the CCPA.